(Full-Time) Human Resources Representative

Brighton, MI

Full Time

Administrative Office

Entry Level

LEVEL: EX_NB04 (non-bargaining unit)
SALARY RANGE: $69,014 - $77,969 annually DOQ

GENERAL STATEMENT OF DUTIES: Under the supervision of the Chief of Human Resources, position is responsible for clerical, technical and professional work in the Human Resources Department. This position carries out responsibilities by assisting in the following functional areas: benefits administration, wellness program administration, employee relations, training, performance management, onboarding, and recruiting, employment, and employment law compliance.

SUPERVISION RECEIVED: Works under the general direction of the Human Resources Benefits Specialist and Senior HR Generalist. Position works independently, exercises judgment and discretion in completion of duties.

ESSENTIAL DUTIES: The list below is intended to describe the general nature of duties only. Employees shall perform other duties as assigned.

Establish and maintains accurate and up-to-date human resource files, employee records, and documentation; performing periodic audits to ensure that all required documents are collected and filed appropriately and are within compliance.
Maintains the integrity and confidentiality of human resource files, records and employee related data and information.
Processes and issues employee ID badge requests.
Completes external verification of employment requests in a timely and accurate manner.
Composes, types, and edits a variety of correspondence, reports, memoranda and other material requiring judgment as to content, accuracy and completeness.
Provides direct assistance to the HR department.
Maintains human resource information system records and compiles reports from the database.
Updates the human resource section of company intranet.
Assist with compliance for federal, state and local employment and benefits laws and regulations.
Maintains HR department inventories and restocks supplies, materials and equipment as needed in accordance with the Metroparks purchasing policies.
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
Assists with the administration of employee benefits, which may include collecting and submitting employee information and notice of change in status to carriers, reviewing insurance statements, processing payments, open enrollment tasks and other benefit related issues.
Assists with the recruitment process to include job posting and advertisement processes, screening applications and identifying qualified candidates, scheduling interviews and preparing various reports and correspondence.
Assist with wellness program administration, events, and activities.
Conducts or assists with new hire orientation.
May assist with special projects.
May serve on employee committees.

MINIMUM QUALIFICATIONS –Human Resources Representative – Level EX_NB04:

Associate degree in human resources, psychology or a related field, Bachelor’s Degree is preferred. Applicants with 4 or more years of related service will be given credit toward meeting the minimum educational requirements and will be considered for the position.
PHR or SHRM-CP preferred.
Experience with benefits administration and employee recruitment preferred.
Knowledge and understanding of general human resources policies, procedures and employment/labor laws.
Knowledge of administrative and clerical procedures, filing and record management systems, computer applications such as word processing, data base programs and spreadsheets, and other office procedures.
Proficient with Microsoft Office Suite or related software.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to act with integrity, professionalism, and confidentiality.
Proficiency with or the ability to quickly learn the organizations HRIS and applicant tracking system.
Knowledge of currently accepted personnel methods and techniques, including those used in recruitment, placement, training, position classification and employee relations.
Ability to establish and maintain positive working relationships with the public, outside agencies and employees.
May be required to adjust schedule to meet organizational needs, including special events, evenings, weekends & holidays.
Ability to perform essential duties.

TOOLS & EQUIPMENT USED: Personal computer including financial, accounting, payroll, data base, scheduling, publishing, spreadsheet, ERP, ATS and word processing software; IdentiSys badge system, calculator, copy & fax machines; phone, radios, automobile.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit, talk and hear. The employee will have prolonged periods of sitting at a desk and working on a computer. The employee is frequently required to use hands to handle, feel or operate objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

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